Backing up & Moving TOTAL

This document walks you through the process of using the Move TOTAL utility to create a backup copy of TOTAL on an existing computer and then shows you how to move your data and use the utility to restore it on a new machine.

If you're looking for instructions for backing up or moving Aurora, click here.

Document 6510  ¦  Last updated: 03/20/2017 JH9

If you want to skip the hassle of digging for program files and preferences, use our transfer utility to move TOTAL to a new machine.  All you need is a removable storage device to transfer your data from one machine to another.  Watch the video below to see it in action.

There are a few things to keep in mind when using this utility:

  • The removable device you use needs enough storage space on it to hold all your reports, as well as your preferences.  The Move TOTAL application lets you know how much space you need and how much space is available on your device.
  • TOTAL must already be installed on the new machine before transferring your data.
  • Both the old and new machines must be on the most recent update before moving data.
  • The Move TOTAL utility must be installed on both the old and new machine to transfer your data.
  • The Move TOTAL utility will not move reports from the Aurora Reports folder in TOTAL's Appraisal Desktop.  These reports must be moved to either My Reports or Shared ReportsClick here for instructions to move the reports into TOTAL.

Part 1:  Install the Move TOTAL utility

  1. On your old PC, ensure TOTAL is on the most recent update before beginning.  For assistance with installing updates for TOTAL, click here.
  2. Then, click here to download the Move TOTAL utility.
  3. Once the download is finished, open the file to run the installation utility.
  4. Click Install to begin the installation.

Part 2:  Back up your data using the Move TOTAL utility

  1. Locate the Move TOTAL shortcut that was created on your Windows desktop, and double‑click to run it.
  2. Plug your removable device into the old PC.
  3. In the Move TOTAL window, select Back up my old PC.

  4. Then, click Browse, locate and select your removable device, and click OK.

  5. Note the space available on your device and the space needed to transfer your data.  If the available space on your removable device is less than the space needed, you'll need to use a storage device with a larger capacity.  Otherwise, click Start.
  6. Allow the back up to complete.  Depending on the amount of data being backed up, this may take some time.  When it's finished, click Close.

Now, move to your new machine.  To continue, print or e‑mail these instructions to yourself, or go to on your new machine.

Part 3:  Restore your data using the Move TOTAL utility

  1. If you haven't already, click the button below to install TOTAL on your new machine.  For additional assistance with installing TOTAL, click here.

  2. Ensure your TOTAL installation on the new machine has the most recent update before continuing.  Click here for additional assistance with installing updates.
  3. Click here to download the Move TOTAL utility on your new machine just like you did in Part 1 of the instructions above.
  4. Plug in your removable device.
  5. Browse to the location of your removable device.  Locate the Restore TOTAL Data shortcut that was created with your data backup and double‑click it to launch the restore utility.

  6. NOTE:  Keep in mind, restoring your TOTAL settings from the old PC will overwrite any existing TOTAL settings on the new PC.  Existing reports on your new PC are moved to the Deleted Items folder in your Appraisal Desktop, and can be restored from there at any time.
  7. Allow the restore process to complete.  Again, depending on the amount of data being restored, this may take some time.  When it's finished, click OK.

That's it!  Open TOTAL on your new PC and pick up exactly where you left off on your old machine.

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Spend less time restoring data and get back to work faster!  Vault with Exact backs up your reports and databases, so you can retrieve them whenever you need them.

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