Set Field-Specific Fonts and Formatting

Set Field‑Specific Fonts and Formatting

To set formatting for a specific field in a report form:

1. In the Forms PowerView in TOTAL, click Forms, Field Format from the menus.

2. In the screen that appears, use the check boxes to control how the field behaves. Options include:

   • Read Only You can't edit the field.

   • Non‑Printing The data in the field does not appear on print outs.

   • Skipped by Enter When you use Enter to move through the fields in your report, TOTAL skips this field.

   • Locked TOTAL "locks in" whatever information you type into the field regardless of any data transfers that usually occur in the report.

   • Numbers Only Only permits numeric data in the field.

   • 2 Decimal Places For numeric fields, limit the decimal places to two places.

   • Show Commas For numeric fields with values of at least 1,000, include commas to mark off the hundreds.

   • Leading + or - Indicate whether the numeric value in the field is positive or negative with the appropriate sign (good for comp adjustments).

3. From the left drop‑down menu, choose the field alignment.

4. From the right drop‑down menu, choose the proper rounding for numeric fields (great for adjustments).

5. When you're finished, click OK to save your changes.

To set the font for a specific field in your report:

1. In a report in TOTAL, click the field you wish to format.

2. Select the text you wish to format. To select all of the text in the field, double‑click the text in the field.

3. From the menus, choose Forms, Fonts.

4. In the screen that appears, choose the Font, Font Style, and Size from the respective menus.

5. If necessary, indicate whether you need to Strikeout or Underline the text and choose a font Color.

6. When you're finished, click OK to apply your font changes to the selected text.