Using the Image Optimizer to reduce your report size

This document explains how to optimize images to reduce the size of your report.

Document 6564  ¦  Last updated:  09/11/2017 RR2

If your report is too large when uploading a PDF and XML to your client's web portal, you can encounter error messages, or it may fail to upload altogether.  The quickest way to resolve this issue is to optimize the images in your report, and try delivering again.  Simply click the WinTOTAL Aurora or TOTAL tab below for instructions on how to optimize the images in your report.

The size of the files in your Workfile also affects delivery.  Check your Workfile for large images and PDF files, and remove anything unnecessary.  Click here for instructions.
  1. Double‑click an image, or select a photo from the Photos PowerView and click Optimize in the Photo Sources pane.

    Choose your Photos

  2. In the Image Optimizer, There are several tools available for you to optimize the appearance of the image while minimizing the file size:

    Image Settings

    • Use the Resolution slider to determine the resolution you'd like the image to display.  As you lower the resolution, the detail of the image decreases, as does the image's file size.
    • Use the Quality slider to determine the quality of compression to be used on the image.  Again, a lower number results in a lower image quality with a lower file size.
    • A good rule of thumb for image size is less than 200KB, but at minimum, it should be less than 500KB.
    • When optimizing an image, the Current Size and Original Size are displayed in the lower left corner of the Image Optimizer.

      Image Size

  3. Click Apply to apply the changes to the current image.
  4. Select another photo from the All Report Images panel at the bottom to optimize additional images, or click Save Images to save your changes and close the Image Optimizer.

After optimizing all of the images in your report, upload the report to your client's portal as usual.

  1. Double‑click an image, or select a photo from the Images PowerView and click Optimize to open it in the Image Optimizer

    Optimize

  2. In the Image Optimizer, click the Optimize tab.

    WinTOTAL Image Optimizer Settings

    • Use the Resolution slider to determine the resolution you'd like the image to display.  As you lower the resolution, the detail of the image decreases, as does the image's file size.
    • Use the Quality slider to determine the quality of the compression for the image.  Again, a lower number results in a lower image quality with a lower file size.
    • A good rule of thumb for image size is less than 200KB, but at minimum, it should be less than 500KB.
    • When optimizing an image, the Current Image Size and Original Image Size are displayed in the lower right corner of the Image Optimizer.

      Image Size

    • Choose Run the Image Optimizer when images are added to a page if you prefer to optimize images as soon as they're added to your report.
  3. When you're finished, click Finish to apply your changes.

After optimizing all of the images in your report, upload the report to your client's portal as usual.

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