Digital Signature Creation/Setup (TOTAL Only)
This document explains how to set up a digital signature in TOTAL.
Document 6056 | Last updated: 02/09/2023 CW7
TOTAL makes it easy to sign your reports with a few simple clicks once you've configured a signature for your User Profile. The overall process for setting up a digital signature is as follows:
If you previously had a signature set up in WinTOTAL Aurora, you can reuse that signature. It's located here:
C:\a la mode\WinTOTAL\Users\*USERNAME*
(Replace the term *USERNAME* with your WinTOTAL username.)
Follow the instructions below to set up your digital signature for signing reports in TOTAL.
If you don't already have a digital signature image file:
The best way to create a digital signature image file is to use a scanner to scan your signature into your PC. Alternatively, using your phone or camera to take a picture of your signature works in a pinch, but can lack in quality. This guide focuses on using a scanner since this method provides the highest quality. To create a digital signature image file:
Keep in mind that scanner software varies depending on the manufacturer. For assistance with your scanner settings or help with using your scanner, refer to the product manual or contact the manufacturer.
Windows comes with a program called Paint that helps with this process. Locate this software by going to Start, (All) Programs, Accessories, and click Paint. If you're using Windows 8 or 10, simply type Paint into the Start screen and press Enter. Open the image that you just scanned, and use the Crop feature. Microsoft Paint provides a help menu that assists with this, but for further assistance you must contact Microsoft or a local technician.
If you're setting up a signature for more than one appraiser, use the User Management utility to easily select the appraiser profiles you wish to edit. Follow the steps below to navigate to the appropriate user:
Once you've navigated the User and License Settings tab, click here to follow instructions for loading a digital signature file into TOTAL.
Digital signatures are tied to the licenses configured for each user profile in TOTAL, although the same digital signature image file may be used for multiple licenses. Once the signature has been set up for a given user's license, that signature may be used to sign any report. If you're licensed in multiple states, you'll need to configure a license for each state.
To set up your digital signature for one of your licenses:
If your signature is too large to be adjusted appropriately, you may need to resize the image in an editor program like Paint or Photoshop.
The AppraisalPort plugin only converts a signature and doesn't convert a separate seal. If you need your seal to be included, it must be included in the image of your signature. Click here for more information and instructions on how to work around this issue.
If you have an additional license to add, such as a license from another state, repeat these steps beginning with Step 2.
That's it! You can now sign reports with your newly created signature and/or seal. For more information on signing your report, including how to sign a report securely, click here.