Setting up e-mail signatures for various e-mail clients and services

This document helps you create a signature for various e-mail clients and webmail providers.

Document 9026  ¦  Last updated:  02/15/2017 ACN

This document helps you create a signature in the most popular e‑mail clients and webmail providers.


Select your mail client or webmail provider below:


After you've chosen your e‑mail client or webmail provider above, the instructions for creating a signature appear here.

Microsoft Outlook

Because the steps to create a signature vary for each version of Microsoft Outlook, we've included only the steps for Outlook 2013.  If you use an earlier version of Outlook, click here for additional instructions.
Choose your version of Outlook below:
  1. With Outlook 2013 open, click File in the top left of the window, and choose Options.

  2. In the window that appears, click Mail on the left, then select Stationery and Fonts.

  3. In the Signatures and Stationery window, click the E‑mail Signature tab in the top left.  Now, click New and name your signature.  Click OK.

  4. Now, set the drop‑downs for New messages and Replies/forwards to your newly created signature.

  5. Finally, type (or copy and paste) your desired signature in the space provided.  To include an image, click the Image (  ) button, or to include a hyperlink, click the Hyperlink (  ) button.  When you're done, click OK.

For more information on adding signatures to Outlook 2013, including how to use the other options that are provided, click here.

There are no instructions for Thunderbird yet.

  1. With Windows Live Mail open, click the File button, click Options, then choose Mail.  The Options window appears.

  2. Click the Signatures tab.
  3. Under Signatures, click New.
  4. Under Edit Signatures, in the Text box, enter your signature.

  5. Finally, click OK.

For more information on adding signatures to Windows Live Mail, including how to use the other options that are provided, click here.

  1. With Gmail open, click the gear in the top right and choose Settings.

  2. Now, scroll down to the Signature section and enter your new signature text in the box. You can format your text using the buttons directly above the text box.

  3. When you're finished, scroll to the bottom of the page and click Save Changes.

For more information on adding signatures to Gmail, including how to use the other options that are provided, click here.

  1. With Outlook.com open, click the gear in the top right and choose Options.

  2. Under the Writing email heading, click Formatting, font and signature.

  3. In the Personal signature box, enter your signature and format it as you like.

  4. When you're finished, click Save Changes.

For more information on adding signatures to Outlook.com, including how to use the other options that are provided, click here.

These are the default instructions displayed when you select AOL, but have not yet selected a method.  Choose your method by clicking the corresponding button above.

These are the default instructions displayed when you select Yahoo, but have not yet selected a method.  Choose your method by clicking the corresponding button above.

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