Aurora digital photos setup

This document explains how to configure the Auto-Retrieval Wizard and QuickPix to work with your digital camera or card reader.

Document 5069  ¦  Last updated:  09/18/2014 MJY

You can save a few minutes on every report by setting up the Auto-Retrieval Wizard to get your photos from your camera or storage - fast.

There are two batch retrieval methods available in WinTOTAL:

  • QuickPix was available in previous versions of WinTOTAL. It's good for people that enter their comp addresses in before downloading photos or want to customize file names for photos they copy from their camera.
  • AutoRetrieve was introduced with Aurora. It quickly pulls your photos from your camera and has an albums feature that lets you organize photos by date.

Connecting Your Camera to your PC:

Most digital cameras will appear as an actual drive letter in Windows when you connect via the USB cable.  You may also have a card reader for your memory card that establishes a drive letter when you insert it into the computer's USB port.  To find the drive letter for your camera, press Windows key + E to bring up [My] Computer.

[My] Computer displays a list of the drives your computer has as well as any removable devices that are plugged in.

Some cameras need to be powered on before they are recognized by Windows as a drive, even if they are plugged in with a cable.

If your camera creates a new drive letter, then skip to the QuickPix Configuration section. Otherwise, click to expand the section below.


Click if you don't have a card reader or drive letter for your camera.

If you don't have a card reader and your camera doesn't create another drive letter under My Computer (called just Computer in Vista or Windows 7) when you plug it into your PC, here's a workaround that uses Windows' camera setup wizard.

  1. Connect your camera to your computer and turn it on.
  2. If a window appears asking you to select a program to run to retrieve pictures, click Cancel.
  3. Find the [My] Computer icon in your Start menu or on your Desktop and double‑click it.
    If you're using Windows 8, simply press Windows key + E to bring up Computer.
  4. The camera should be listed under the cameras and scanners section. Right-click it and select Properties from the menu that appears.
  5. In the screen that appears, click the Events tab.
  6. Mark the Save All Pictures to this Folder option and then browse out to a folder on your hard drive that you want to use as a temporary storage space for your cameras photos.

  7. Ensure that the Create a Subfolder Using Today's Date option is NOT checked.  The idea is to have one consistent place where your photos will always be.
  8. If you want Windows to clear the photos off of your camera once they've been copied to your computer, check the Delete Pictures from Camera after Saving Them box.
  9. Finally, click OK.

Now, whenever you connect your camera to your computer, Windows will copy your photos directly to the specified folder. You should then configure QuickPix or the Auto-Retrieval Wizard to import photos from that same folder using the following instructions.


QuickPix Configuration

Make sure your camera is connected to your computer and turned on.

To open QuickPix within WinTOTAL, go to the Images Powerview.  Click the arrow beside the Get Photos button and choose QuickPix.

To open QuickPix outside of WinTOTAL, click Start, [All] Programs, WinTOTAL, QuickPix.

If you're using Windows 8, simply type Quickpix into the Start screen and press Enter to launch the program.
  1. With QuickPix open, click the Camera/Card/Disk menu, then click Setup.
  2. Now, click Browse and click the "drive" that Windows has assigned to your camera and browse out to the photos. Usually, the folder where your camera stores your photos begins with something like "DCIM." The folder inside the "DCIM" folder is the one you want. When you find it, click it.

    Many cameras on the market today will create a new "DCIM" subfolder when more than 9,999 images are in the original "DCIM" subfolder.  If this happens, you may notice that QuickPix no longer loads your images correctly.  To resolve this, simply follow these steps again while selecting the new "DCIM" subfolder that was created.
  3. Once you have either indicated the camera type or path to your photos, just click OK.
  4. Now in QuickPix, click Previews to see the photos in your digital camera or card reader.

  5. Then enter any relevant information about each photo in the spaces provided, mark the box beside all the photos you wish to retrieve.
  6. When finished, click Retrieve to add them to your database.

You can now continue using QuickPix as configured to retrieve photos for future jobs.

Under File, Configure QuickPix, you can configure the automatic filenames to be the same as the address.  This feature is quite popular.

Auto-Retrieval Wizard Configuration

As with many features within WinTOTAL, using the Auto-Retrieval Wizard requires a quick one-time setup.  Once the setup is complete, you can continue using the same settings from for every future photo import.

  1. Connect your camera or storage device to your system or card reader.
  2. In a report, from the Images PowerView, click Get Photos in the toolbar.
  3. If asked to use previous settings, click No to set up the import process. Once you’ve got it configured, you can click Yes to automatically perform the import.
  4. The Digital Photo Wizard opens to walk you through the configuration process.  Click Next to begin configuring your camera.
  5. The first step is to configure your camera.
    • Select the Photo Source from the drop‑down menu.  If your camera appears in the list, select it.  Otherwise choose Disk/Directory/PC Card.
    • Click the Retain Image Quality option if you prefer to have your photos imported without any additional compression.
    • In the Path to Photos field, click Browse and click the "drive" that Windows has assigned to your camera and browse out to the photos. Usually, the folder where you're camera stores your photos begins with something like "DCIM." The folder inside the "DCIM" folder is the one you want. When you find it, click it.
    • The final check box tells WinTOTAL that you would like to be prompted to delete the images from the directory or storage device after they are imported.  This is useful if you wish to keep your memory card clean for your next batch of photos.
    • Click Next to continue.

  6. The next step allows you to designate certain information that gets placed in the Notes field for each image after it is imported.  This can be very useful in finding images using the image database’s search features. Options are:
    • The Notes field allows you to enter any other data that is not likely to change each time you import images. For example, you might wish to include your initials or office ID.
    • The Append Dates to Notes option puts the date that the images were imported into the database in the notes field.
    • The Append Photo Number to Notes adds a sequential number to each image and adds that to the notes field.
  7. Click Next to continue.
  8. Automatic filenames are generated for each image as it's imported.  These can replace the often cryptic file names that most cameras apply to photos.  The name is made up of any of these optional items:
    • Any text filename prefix you’d like to assign. Once again, this might be the appraiser’s initials or some other individual designator.
    • A two-digit Year, a numeric or text Month, and the Day.  These items are taken from the date that the images are imported.
    • As you make your selections, note the Sample Filename at the bottom of the screen.

    • Click Finished when you’re done.
  9. At this point, you’re prompted to enter a name for a new Album containing these photos.  The default album name is set to the current date, and a “Set” number. Edit this album name and choose OK. Or, choose Skip to not put these images in an album.  If you prefer not to use albums, click the I Do Not Wish to Use Albums check box.
  10. If you asked to be prompted to delete the original files, that screen will appear. Answer Yes or No to complete the process.

Now, each time you connect your camera or storage device to your system ‑ or click the Get Photos button ‑ you can simply click Yes to reuse these same options. Or, click No to re-edit the options.

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