Digital Signature Creation/Setup (Aurora Only)
Learn how to create, configure, and use your digital signature in WinTOTAL Aurora.
Document 5056 | Last updated: 01/06/2014 MJY
The overall process for setting up a digital signature is like this:
If you've already set up a signature under a different WinTOTAL username, or if you've set up a signature in WinTOTAL on another computer, click the second panel below that reads "Have your digital signature file ready?" for instructions on locating the signature file that was set up previously and applying it to another WinTOTAL username.
Click any of the items below to see details on how to create, load, and adjust your signature, or to fix any problems you might be having.
If you have a scanner, you can use it to scan your signature then edit it with WinTOTAL. These instructions assume you are familiar with your scanner software.
For assistance with your scanner settings or help with using your scanner, refer to the product manual or contact the manufacturer.
Windows comes with a program called Microsoft Paint that is beneficial in this process. Locate Paint by going to Start, [All] Programs, Accessories, then click Paint. If you're using Windows 8 or 10, simply type Paint into the Start screen and press Enter.
Signatures are based on each user’s profile. This is a one‑time setup. After this, it’s just a couple of clicks to sign a report. If you have your signature file ready, click here to jump to Step 1
If you've configured a signature in WinTOTAL under another username or if you've configured it on another computer, a copy of it was automatically saved in your WinTOTAL Users folder as soon as the signature was applied.
Once you've located your signature file, follow the instructions below to apply it to your WinTOTAL username.
You're now ready to digitally sign reports.
Is your signature too small?
The most common cause of a signature that looks too small - or doesn't even appear at all - is a problem with the cropping. If the white space in your signature image isn't cropped out, WinTOTAL tries to fit the entire image — white space and all — into the signature line of your report. Usually, this means that you can't see the signature or it looks like a tiny smudge. So, if you can't see your signature after you've loaded it into WinTOTAL, check the instructions you used to create the signature file, and make sure you've cropped out all possible white space from the image.
Just can't see your signature at all?
Many times, if your signature just doesn't appear, the problem is the "offset" - the position of the signature on the line. If the offset is such that the signature is nowhere near the line, you won't be able to see it. To fix this, revisit the instructions you used to create your signature file, and set the X and Y offsets to 0. That should let you see the signature, and you can adjust the position from there.
Is the signature too big?
When scanning a digital signature to use with WinTOTAL, the resolution chosen for the scan determines the actual printed size of the signature. WinTOTAL is expecting 300dpi.
For this reason, it is important that you scan your signature at 300dpi and 100%. If you scanned your signature at a resolution other than 300dpi, you will need to re-scan the signature at this resolution to use it properly in WinTOTAL.
Since WinTOTAL employs its own encryption scheme, you can use any image of your signature ‑ GIF, BMP, or JPG format. Many scanners default to saving their output as a PDF. Since a PDF isn't an image format, that won't work. Be sure to change the output to one of the formats noted above.
Is your signature upside-down, backwards, or misplaced?
There are only two causes of these problems. Either your signature has some horizontal or vertical offset pushing it elsewhere in the page OR you need to crop your signature.
In just a couple of clicks, you can have every page in your report signed.
After making your selections, WinTOTAL automatically saves your data when you sign the report. Your reports are “locked” from additional changes while they are signed.
Clicking Sign in the toolbar a second time gives you two options. You can either Sign as Supervisor or Remove Appraiser Signature.
If you click Sign a third time, you're given the option to either Remove Both Signatures from the report or to just Remove Supervisor Signature.