Creating Contacts |
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There are two kinds of contacts you can add to your database: Individuals and Companies. Of course, any individual can be associated with a company, eliminating the need to retype information like the office address and phone number.
In addition, each individual can have other attributes:
- Type of Contact - This designation is critical to using
your contacts to track your business. For example, only those contacts
marked as "Appraiser" appear in the pop-up menus for the Appraiser and
Supervisor fields in WinTOTAL's order forms. Also, only those contacts
designated as clients or lenders appear in the Creating Client Specific Fee
Lists section of the Business Management tools.
Note: When an individual is associated with a company, the Type of Contact (Appraiser, Client, Lender, etc.) applied to that company is automatically assigned to the individual as well.
- Public Contacts - For every company and individual in your database, you have the option of designating the contact as Public by selecting the check box at the top of the Client Details screen. Public contacts can be viewed by anybody with a User Account on your site.
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