Sharing Files |
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If you regularly have to collaborate with other associates, it's likely that you have to swap files periodically to make sure the whole group is in tune. Typically, that means sending files back and forth through e-mail, but that quickly clutters your Inbox and can mean that you'll have several copies of the same file in your Inbox at varying stages in its lifetime. By moving that concept into XSites Desktop Collaborator, you can avoid those hassles by instantly sharing files with any online contact.
Sending Files |
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To share a file with a contact...
- From XSites Desktop Collaborator, click to select the contact with whom you wish to share files.
- Then, click the Share Files button to the upper right of
the contacts list.
- In the screen that appears, drag the files you want to share directly into the shared files box or click Add File and browse out to a file on your computer.
- If the contact is online, the files you share are instantly sent to your contact. If the contact is offline, the file is saved until he/she next signs in and then the file is sent upon login.
- Once you've shared files, they remain in-sync. If you edit the file, your
contact receives the updates. If your contact edits the file, you receive the
updates. You always have the latest copy of the file in your sharing
folder.
Receiving Files |
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When someone shares a file with you, you're immediately notified by a small notification that briefly appears in the lower right corner of your screen. From that point, you can open it, edit it, or delete it as necessary and XSites Desktop will automatically pass your changes through to your associate. To access files that have been shared...
- From XSites Desktop Collaborator, click to select the contact who sent you the file.
- Then, click the Share Files button to the upper right of
the contacts list.
- A list of shared files appears. Find and manage your file as necessary. You can edit, delete, or view it in the same ways you would inside a folder in Windows. When finished, click the X in the upper right corner of the screen to close the window.
Deleting Files |
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If you no longer need a file in your folder share, you can delete it to clear up space in your share. To do so...
- From XSites Desktop Collaborator, click to select the contact with whom you wish to share files.
- Then, click the Share Files button to the upper right of
the contacts list.
- Click to select the file you wish to delete.
- Then, hit the Delete key on your keyboard and click Yes in confirmation that appears.
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