Once you’ve created a QuickList, you can easily use it when filling out your
forms.
Quick vs. All QuickLists
WinTOTAL allows you to filter your QuickLists so that you can view
either All QuickLists in your text database, or just the QuickLists that apply
to the currently selected form field. To switch between the two views,
click the link in the upper left of the QuickLists pane.
Depending on your current QuickLists view, the link says either “Quick” or “All”
to indicate the view you will switch to when you click it.
Basic QuickList Usage
To use a QuickList entry...
- In the Forms PowerView, place your cursor
into the field in which you intend to use the QuickList entry.
- Double-click the QuickList entry in the QuickLists
pane.
--OR--
Hold down the Alt key on your
keyboard and press the number on your keyboard that you see listed in the
QuickLists pane to the left of the entry you want to use.
The QuickList entry immediately fills out your form with the data you saved
into it.
Advanced QuickLists Options
If you need to specify exactly where WinTOTAL inserts the QuickList entry in
your field, you must use the advanced QuickLists entry options. To do
so…
- In the Forms PowerView, right-click the
QuickList entry you want to use.
- From the menu that appears, select the item you want to use. Options
are…
- Replace Current Field Text with QuickList – Overwrites
the information you currently have in your form field with the data in your
QuickList entry.
- Insert QuickList into Current Field Text – Inserts the
data in your QuickList entry into the existing content in your field at the
location of your cursor in the field.
- Append QuickList at the End of the Current Field Text –
Adds the QuickList entry’s data to the end of the current form field’s data.
- Change Text Database Name – Offers you a list of
alternate WinTOTAL user profiles containing QuickList entries so that you
can switch your QuickLists to use another
user’s.
- Create New Text Database – Opens the QuickLists
manager, allowing you to create a new set of QuickLists and associate the
new list with any WinTOTAL user profile.
- Resequence QuickList – Calls up WinTOTAL’s QuickList
reordering tool so that you can change the
order of the QuickList entries for the currently selected field.
This only applies for fields that have multiple QuickList entries.