Work with Reports |
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Appraisal reports found in the File Cabinet can be moved, copied or renamed as needed from within the Appraisal Desktop.
- Creating New Reports – You can create a new report in one
of two ways.
- Click New to create a new report from scratch.
- Click Clone to create a new report based off an exact copy of another report in your File Cabinet.
- Selecting Reports – To select a file in the files list, simply click it. You can also select multiple files by holding down the Ctrl key on your keyboard and clicking multiple files. Or, select a whole range of files by clicking the first file in the range, scrolling down to the end of the list, holding down the Shift key and clicking the last file in the range. All files between the two ends are then selected.
- Copying Reports – Select the report or reports you wish
to copy in the files list. Right-click and choose Move or Copy
to from the pop-up menu. Mark the Copy option and
then choose the new folder you’d like to contain the new report and click
OK.
- Moving Reports – The simplest way to move a report from one folder to another is to simply click a file and drag it to the desired folder. You can also select multiple files and drag them all at once. Or, you can select one or more files, then right-click and choose Move or Copy to from the pop-up menu. Mark the Move option and then choose the new folder you’d like to contain the new report and click OK.
- Renaming Reports – To rename a file, select the file (you
can only select one), then right-click and choose Rename from
the pop-up menu, or click the Rename button in the toolbar.
In the available box, type the new name for your file and click
OK.
Note: Renaming a report from the Appraisal Desktop changes both the file’s description and the name of the .ZAP report file on your hard drive. - Deleting Reports – Select the report or reports you wish to delete in the files list and drag them to the Deleted Items folder on the left. Alternately, you can right-click and choose Delete from the pop-up menu, or click the Delete button in the toolbar.
- Restoring Deleted Reports – Whenever you delete a file from the Appraisal Desktop, it is placed in the Deleted Items folder. If you delete a file by accident, click the Deleted Items folder on the left and then drag the desired file or files to another folder.
- Recovering Reports – As you work on your reports,
WinTOTAL automatically saves backup copies of your files as .BZ1 files on your
hard drive. If something happens to your file, you may be able to recover it
from this backup. Click any folder, then right-click and choose View
Recoverable Files from the pop-up menu, or choose it from the
Options menu. All .BZ1 files located in that directory are
displayed. Double-click any desired report to recover that file. Or,
right-click it and choose Recover from the pop-up menu. The
backup file is renamed to an active report and is displayed in the folder with
the text “recovered” added to the file description.
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