Creating and Editing Listings

		Hint: You can save time and energy by importing your listings from either Top Producer 7i or from selected MLS services. For more information, see the Importing Listings section of this manual.

To create a new listing from scratch:

1. From the My Listings page, click Manage Listings in the My Listings menu on the left.
2. Click the Create a Listing Manually link.
3. Decide if this listing should be a “Featured Listing” by clicking the Make this property a Featured Listing check box.
4. Now, go through each tab and type the information requested.  You can enter as much or as little information as you desire. At a minimum, you must complete the following fields in the General Property Info tab.

Address City

State Zip

Country List Date

Expires On Price

		Note: Pay particular attention to List Date and the Expires On fields. Listings will only appear on your site if today's date falls within that range. Once the Expires On date passes, for example, the listing will no longer show up until you chage that date. Likewise, if you "post date" a listing by putting a future date in the List Date field, it won't appear until that date.

At any time, click the Save and Continue button to save your work, but leave this listing open for additional changes. You should do this from time to time to ensure that your information is saved and won't be lost if you experience an internet service interruption. Or, click Save and Close to save your changes and close the Listing Editor.

	General Property Info

• In order to protect the integrety of your listings database, the location fields have been designed to load valid information into the drop-down menus. When you select the United States for the Country, for example, only US states and Territories are listed in the State menu. This is also true of the State menu, which loads the City drop-down menu with valid Cities, the City menu, which loads both the Zip menu and the County menu, and the County menu, which loads Neighborhoods.

		Hint: Your last selections for Country and State are remembered and loaded by default. So the City menu should already be loaded with appropriate options.

• To speed entry in these fields you can either select from the menus with your mouse, or type the first few letters of a valid entry. For example, if you begin typing in the City drop-down menu, the first city that matches what you type is entered in the field when you press Tab or Enter. You can also press Alt+Down Arrow to open the drop-down menu.
• Once you select a Zip (or Postal) code, you have the option of creating Neighborhoods in that area. Click the Neighborhoods drop-down menu and click Add a neighborhood. Type the name of the area and click Add Neighborhood. Once you have neighborhoods entered for your Zip codes, you can simply select them from the drop-down menus.

• You can select the Property Type from the drop-down menu. When you create your listings pages, you can use this field to filter the properties to be shown. If the desired property type is not listed, select Add a Property Type from the top of the menu, type the name – “Waterfront,” for instance – and click Add Property Type .
• Likewise, the List Status item allows you to set the status of the property. Again, if a particular status you wish to use is not listed, select Add a Status from the top of the drop-down menu. Type the new status type – “Under Contract,” for instance – and click Add Listings Status .
• The Listing Agent drop down menu lets you assign this listing to an agent in your office. Once assigned, their specific contact information is displayed along with the listing, rather than the general company information. To add an Agent account to your system, or edit their information, click use the User Management option in the My Office toolbar .
• From the Seller drop-down menu, select the contact information for the individual whose property you're listing. This information will not display on your site, but it will appear in the header of the Listing Editor, making it easier to find their contact information while you're editing the listing. Only contacts from your database that are flagged as "Seller" will appear in this list. To add a contact, or edit their information, click the Contacts button on the XSites toolbar.

	Detailed Property Info

• All information on this page is optional. If you don't complete a field, it will not display on your listing.
• The Content Editor section lets you build a custom description of the property. You have all of the editing features available, including fonts, colors, lists, and even multimedia links for graphics. For specific help with these functions, consult The Content Editor section of this manual.
• The Short Description field is used in the Grid display on your Listings Pages.
• Most of the menus on this tab contain drop-down menus containing common reponses. However, you can simply type your own text into these fields as well.

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